Answered By: Bryan Kasik
Last Updated: Oct 28, 2020     Views: 156

We have moved all the microfilm and microfiche collections to the Ivy Stacks.  Virgo is updated to indicate the materials are in Ivy for most titles.  We are working to complete the record updates for the remainder of titles.  There are a couple of types of fiche and film records that required special Virgo records.

Large Microfiche/film Sets

For large sets of microfiche or microfilm there is a “cover record” for the set in Virgo.  Records for the individual titles within the large set will point to the cover record for retrieval from Ivy. 

An example of such a large set is the Papers the NAACP.  The “cover record” for the entire set has all the microfilm reels linked to it.  Records for individual titles within the set (like NAACP Administrative Files) link back to the cover record.  The Related Resources link in the individual title records links back to the cover record.  You should be able to request the reels for the individual title directly from its record or from the cover record.

A few examples of other large sets with “cover records” and individual title records include:

"Miscellaneous" Cover Records

In addition to large sets with individual title records for the components within the set, we created some generic "cover records" for microfiche where many titles had to be grouped together in one Ivy storage box.  Many U.S. government produced microfiche are grouped together on a generic record for the entire agency.  These records include:

For these it's necessary to find the call number of the set or microfiche you want, follow the Related Resources link to the generic cover record, and scan down until you see the call number group which includes the one your want. 
For instance

  • You want  Examen de la Possession des Religievses de Lovviers with a call number of Micfich 352 no.5284
  • The note in the record links you to the Miscellaneous Monographic Microfiche record. 
  • You then scan down the list of call numbers on the MMM cover record until you get to
    Micfich 305-45,347-8,352,558-69 which contains your Micfich 352 set.
    NOTE: Control F can be useful to search for the call number you need.
  • You request the call number on the MMM cover record that includes 352.

If all else fails

If you are looking for an individual title within a larger set and don't see links to a cover record try this:

  • Find a title you want go into Advanced Search and do a call number search, i.e. Micfilm 1568.  The “cover record” is usually in the first couple of records in the list.  You can then request the reel you need (noting it from the record for the individual title) from the Request from Ivy link in the cover record.
  • And, you can always email library@virginia.edu to ask us for help.
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